Office Move - Case Study

Moving to a new shell space meant that the business had to invest in a phone system, video conferencing, presentation facilities and IT networking solutions. The challenges to Xentum were to find a provider that could deliver a complete solution while keeping the initial investment costs low and ongoing operating expenses competitive.

PW Comms + PW Wireless Networks were chosen to deliver a combined solution based on their understanding of the requirement, breadth of technical capability and their ISO 9001 quality assurance to deliver the required solutions against a challenging time frame.

Works Completed

Suitable premises were selected and a total strip out of the existing power and data infrastructure was carried out. Following this an Excel CAT5 cabling system was installed to all rooms through dado trunking and concealed drops to maintain the aesthetics of the office. Netgear switches were installed along with Netgear routers to manage the broadband delivery required for Internet Access and VOIP solutions. Netgear Wireless access points were also installed to deliver a secure wireless network connectivity which would effectively support roaming workers and visitors.

Overlaid on the physical infrastructure a Hosted Voice solution PWC7000 was installed delivering a low cost point of entry for Xentum with all the functionality of an on premise telephone solution. This solution allows for purchasing extensions as required keeping entry costs low but allowing for significant growth.

Presentation facilities included a networked 42inch LCD TV to deliver high quality presentations and images to customers allowing access to data internally and externally on the internet. A Polycom digital video conferencing solution was installed to allow face to face meetings with providers without the lost productivity of offsite visits.

Delivery of this total solution was within a 3 week time scale alongside major structural changes to the offices and a total refurbishment. Ongoing support of the solutions as defined by Xentum gives piece of mind that the solutions are available when required.

"Both PW Comms & PW Wireless Networks were very helpful in explaining the options available at the outset at a cost which was affordable. They also worked very hard to meet the tight time frame we had for the refit and ensured minimum disruption to our business.
As a growing business, it was important for us to put in place an infrastructure that can be built upon and expanded in the years ahead. I am confident that this is what’s been delivered. We are currently considering merging our business and absorbing the other business within our existing premises will be made a great deal easier because of the systems put in place."

Dominic Baldwin – Managing Director

Please call 01925 751638 today, to book your appointment to find out how PW Comms can redevelop your office (New or Old) to provide a future proof IT facility that will help you save costs and increase your business efficiency.